Registration
Confirm Your Attendance for the Conferring Ceremony
You are required to confirm your attendance for Conferring Ceremony by Monday, 18 May 2026.
Number of Guests
Guest Allocation and Final Payment Instructions
You are permitted to bring up to 6 guests to the Conferring Ceremony at the rate of RM200 per person. Payment will be made via the Payment Portal. You may like to refer to this link on the registration process if you have not used the Payment Portal for payment. All payments should be made by Friday, 22 May 2026.
| Number of Guest | Price |
|---|---|
| 1 | RM 200 |
| 2 | RM 400 |
| 3 | RM 600 |
| 4 | RM 800 |
| 5 | RM 1000 |
| 6 | RM 1200 |
Collection of Cards / Wrist Bands
How to Collect Your Graduation Ceremony Entry Passes
You may collect the invitation cards from Student Affairs from 14 May 2026 with the proof of payment for your guest. Each guest will receive a card. All payment made are non-refundable, and ticket are non-replaceable. All guest will have to present the cards at the entrance to be admitted into the Grand Ballroom.
Graduate Tracer Study
Graduate Tracer Study Completion Guidelines
All students will need to fill up the Tracer Survey and provide the acknowledgement (hard / soft copy) slip during the photo shoot on 8 May 2026. The instructions are as follows:
- Go to the Graduate Study Website and click on SKPG.
- At the main page of SKPG, change the language and log in.
- At the log-in page, you will enter your Identity Card number and the name of Institution as shown below;
- Once you have completed the survey, you have 24 hours to update the survey.
- You are required to bring the proof of completion of the form, with your name and Identity Card number or Passport number, indicated during the photo session.
If you are not able to proceed with or submit the form, kindly email us at studentaffairs@rumc.edu.my to the attention of Ms Ruzaina, for us to make the necessary arrangement.
Academic Gown
Gown Collection Timeline Venue and Documentation
The academic gowns will be available for collection after the results are released. The details are as follows:
Date : 14 May 2026
Time : 10am to 12.30pm, 2.00pm to 4.00pm
Venue : Seminar Room 25A, Level 25, BHL Tower
The size of the gown is selected during the photography session on 8 May 2026.
You are required to show the proof of completing the Tracer Study and Alumni Records to collect the academic gowns.
Update of Alumni Information
Finalizing Your Alumni Records for the Conferring Ceremony
You are also required to provide evidence of you completing the Alumni Information by Thursday, 7 May 2026.
Returning of Gowns
Important Instructions for Returning Your Gowns
- The gowns have to be returned by 5.00pm, 7 June 2026 at Wembley 10, St Giles Wembley Penang.
- The latest date to return the academic gown is 3.00pm, Friday, 12 June 2026 at Student Affairs Office, located Level 25, BHL Tower.
- The charge for a non-returned/damaged robe is RM1,000.00.
- You will only collect your final transcripts and English translation of the NUI degrees when you return the gown.
Pre-Conferring Photography
Guidelines for the Official Graduation Photo Shoot
There will be a professional photo shoot scheduled on Friday, 8 May 2026 for all graduating students. The photo will be used as a backdrop during the conferring ceremony. You will receive the edited / unedited soft copies of the photos 3-4 weeks after the photoshoot.
You are required to follow the time allocated to you, to ensure the order of the photo arrangement, is similar to the order for the conferring ceremony.
Each student will be allocated approximately 3-4 minutes for the photoshoot and will have 3 types of photographs taken, with 2 poses for each category:
- Half Body Portrait – wearing gown
- Full Body Portrait – wearing gown, cap, and holding the scroll
- Casual Portrait – wearing your own outfit, prop (freestyle)
Half Body Portrait
Full Body Portrait
Free Style Casual Shot
Stage Photography
Stage Photography and Class Photo Purchase Details
There will be a professional photographer taking the photo of you with the Chancellor of NUI and class photos on that day. The cost of the photo is RM65.00 for the soft copies.
You will receive the soft copy of the photos on Google Drive, for you to keep and develop the photo accordingly.
Collection of Transcripts and English Translation of NUI Degrees
Photo with NUI Chancellor
Class Photo with Platform Party and Faculty
Class Photo
Refund of Security Deposit
How to Request Your Security Deposit Refund and Final Payments
The Finance Department will process the first batch of refund by the end of July 2026 for those who completed the Refund Fee form, by Tuesday, 26 May 2026. The next refund for the Caution Fee will take place one month later.
The items, NUI Translation and Photography charges can be deducted with the Security Deposit of RM1,000. You will need to complete the Authorisation Letter for Finance Department to make the necessary arrangements. The cost of the NUI translation is €70.00 and the photography is RM65.00.